Concentics

Vande Mileager

Dealer Management App for Vande Mileager

Client Overview

Vande Mileager is a fast-growing lubricant manufacturing company based in Mumbai, India. With a vision to expand across India through a strong distribution network, they aim to streamline the supply chain from distributors to dealers, sub-dealers, and retailers using modern technology.

Challenges Faced by Vande Mileager

Before reaching out to us, Vande Mileager faced several operational hurdles in managing its distribution channel effectively:

  1. Manual Order Management: Orders from dealers and sub-dealers were mostly placed via phone calls or WhatsApp, leading to miscommunication and order delays.
  2. Lack of Real-Time Inventory Tracking: Dealers didn’t have visibility into available stock, resulting in over-ordering or under-supplying issues.
  3. Delayed Communication: Critical updates, such as product pricing, discounts, or promotional schemes, were not reaching the entire channel promptly.
  4. Poor Sales Tracking: The management lacked a consolidated platform to track sales performance and order history of each dealer/sub-dealer/retailer.
  5. Scattered Documentation: All invoices, receipts, credit limits, and order confirmations were maintained in scattered formats, making reconciliation a time-consuming task.
Proposed Solution

To solve these problems, we developed a cross-platform mobile application for both iOS and Android using the following tech stack:

  • Backend: Laravel (PHP)
  • Frontend: React (React Native for mobile)
  • Database: MySQL
  • APIs: RESTful API services
  • Deployment: AWS for hosting, Firebase for push notifications
Key Features of the App
  1. Role-Based Login System:
    • Distributor
    • Dealer
    • Sub-Dealer
    • Retailer
  2. Smart Order Placement:
    • Live product listing with availability status
    • One-click reorder from past orders
    • Integrated price list and discounts based on dealer category
  3. Inventory Management Dashboard:
    • Real-time inventory updates
    • Distributor-wise inventory allocation
  4. Sales & Order Tracking:
    • Complete order lifecycle: Placed → Approved → Packed → Shipped → Delivered
    • Sales summary and performance charts
  5. Promotions & Scheme Announcements:
    • In-app notifications for new offers or schemes
    • Banner updates and push alerts
  6. Digital Invoice Generation:
    • Instant invoice generation and download
    • Payment history and credit limit tracking
  7. Reports & Analytics:
    • Region-wise performance metrics
    • Daily/weekly/monthly order volume reports
  8. Multi-Language Support:
    • Hindi and English interface for ease of access
Results and Benefits

After launching the app, Vande Mileager saw transformative improvements:

  • 95% Reduction in Order Miscommunication: Orders are now placed and tracked digitally, removing the risk of manual errors.
  • Faster Order Fulfillment: Real-time order updates and inventory visibility helped streamline supply chain efficiency.
  • Enhanced Dealer Engagement: Dealers receive timely updates on promotions and can manage their own network of sub-dealers easily.
  • Improved Transparency: All stakeholders now have complete visibility of transactions, invoices, and stock flow.
  • Data-Driven Decisions: The management can access detailed analytics to forecast demand, monitor dealer performance, and optimize logistics.